Zoom Meeting Guidelines

Zoom Meeting Guidelines:

In an effort to provide a smoother path for inclusion of citizens’ concerns during its meetings, the Conservation Commission is putting the following procedures into place:

For abutters/interested parties – Submit written concerns/questions regarding an upcoming agenda item via email to the Commission office at SharonConCom@townofsharon.org

Those comments received PRIOR TO 10 o’clock the morning of the meeting date will be reviewed by the Administrator and the Chair. If determined to be reasonable, the subject of the concerns will be incorporated into the Commission’s discussion at the appropriate time during the meeting that night. Any unresolved issues, as determined by the Commission or applicant, will be continued for follow-up at a subsequent meeting. By submitting concerns in advance, it is hoped that those needing to be raised individually during the meeting can be kept to a minimum.

For applicants and project proponents - It is very likely that hearings will not be opened and closed during the same meeting. Until we return to our “regular” meeting style, the expectation should be that any public hearing may take, at the  very least, two meeting dates in order to be closed. This will allow for concerns expressed by email or any unresolved legitimate concerns to be addressed by the applicant at the follow-up meeting (hearing continuance) or, if necessary, any new concerns/questions raised during that night’s presentation to be investigated and resolved to the Commission’s satisfaction.